by Rick Baker
On Oct 20, 2010
From time to time it is good to check out expert advice for holding productive meetings.
Expert advice reminds us of the importance of controlling the meeting process and helps us set better meeting guidelines….this is about clarifying what you mean by Good Habits for Meetings.
To maximize meeting results, here’s what Brian Tracy recommends in his book, ‘Time Power”
7 Ways to Make Meetings More Efficient
- Is the meeting necessary, if not then don't have it. Consider alternatives to holding a meeting. Who should attend? - Only invite those people. And ask - is it necessary for me to attend?
- Have a written agenda for the meeting. Write out the purpose of the meeting. Send the agenda to participants at least 24 hours ahead.
- Start and stop on time. Don't wait for latecomers. Perhaps, lock the door from the inside so latecomers can not get in…this helps them develop self-discipline.
- Cover important items first. That way you ensure they get done.
- Summarize each conclusion.
- Assign specific responsibility for next action steps. Include deadlines for their completion.
- Send out meeting minutes shortly after the meeting. This will confirm what action will be taken, who agreed to be responsible for taking that action, and when that action will be completed.